Email HIPAA Compliance with Templates

Using the templates, Email Encryption subscribers are able to select from among a pre-built list of rules to determine which emails contain protected health information (PHI) and need to be encrypted.

Our HIPAA-compliant templates include pre-determined compliancy code sets, keywords, and policies built from the most current industry information, including:

  • Current Procedural Terminology (CPT) – American Medical Association’s CPT codes and their descriptions are the most common form of communicating a health-related service

  • International Classification of Diseases (ICD) – The most common form of communicating a disease or condition. Both 9th and 10th Clinical Modifications are included (ICD 9/10 CM)

  • Health Care Common Procedure Coding System (HCPCS) – The common form of communicating ancillary services and supplies that are billed to third party insurers

  • National Drug Codes (NDC) – the common codes for medications that are prescribed or ordered. The Food and Drug Administration (FDA) and Centers for Medicare and Medicaid Services (CMS) mandate the format for NDC codes

  • Claims Adjustment Reason Codes and Remark Codes (CARC/RARC) – the most common standards used by health insurers to describe a payment made for a service line that has been submitted on a claim

  • Inpatient Fee For Service Codes (FFS) – These codes are used to designate inpatient fees incurred by a patient

  • National Provider Identifier (NPI) – NPI is a unique 10-digit code number that the CMS issues to registered healthcare providers in the US and is used by payers such as insurance companies to issue payment to the provider

  • US Social Security Numbers – Social Security Numbers have become a de facto form of national identification and historically used in health care related activities for ID purposes

  • Protected Health Information (PHI) – Keywords indicating a likely inclusion of some PHI